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Ontario School Record & Transcript
An Ontario School Record (OSR) is on file for each student attending the school. This record contains the academic history of the student in Ontario schools from kindergarten on. This file is the property of the Ontario Ministry of Education and is kept at the school according to Ministry requirements. Students and parents may have access to these records according to prescribed Ministry guidelines. The Ontario Student Transcript is the record of all secondary school courses completed by a student and indicates the credits a student has earned towards the requirements of the Ontario Secondary School Diploma (OSSD). The marks a student has achieved for a completed course are recorded as a percentage. Percentages are also used in recording a student’s achievement on the Ontario Student Transcript.
Definition of a Credit
At the Grades 9 -12 level, a credit is granted in recognition of the successful completion of a course that has been scheduled for a minimum of 110 hours. While most courses are “full credit” courses, some are offered as “half credit” courses with 55 hours of instruction. The credit system in Ontario secondary schools allows a student to pass or fail on the basis of courses rather than grades. Students are permitted to set individual timetables by choosing courses that: meet Ministry of Education requirements; are guided by their particular interests; are commensurate with their academic ability; and support post-secondary destinations in which they are interested.
Compulsory Credit Substitution
In order to help students qualify for the OSSD, the Principal may substitute among the compulsory credits in the following way:
- A maximum of three compulsory credits (or their equivalent in half courses) may be replaced by additional courses, from the remainder of those listed as compulsory credit requirements.
- Parental approval of such a substitution shall be provided in writing.
- Each substitution shall be noted on the Ontario Student Transcript.
Students who qualify under this substitute credit arrangement are those whose educational interests, in the opinion of the student, their parents or guardians, and the Principal, are best served by such substitution.
Transferring to an Ontario Secondary School From a School Outside Ontario
In a situation where a student transfers to an Ontario Secondary School from outside the province, the Principal of the receiving school will determine, as equitably as possible, the total credit equivalency of the student’s previous learning, and the number of compulsory and optional credits still to be earned. Students will have to successfully complete the provincial secondary school literacy test. Principals will determine the number of hours of community service that the student will have to complete.
Music Certificates Accepted for Credit
A maximum of two (2) credits may be granted for successful completion of certain conservatory certificates gained outside of the regular school program. For more information, see the music course descriptions or contact Student Services.
Independent and Private Study
In situations where school program options are limited, students may be permitted to earn academic credit independently through courses delivered by an accredited institution offering online or correspondence courses. Credit and standing earned through Independent Study will be recorded on the students’ Ontario Student Transcript. Students should consult the Student Services Department for details and guidelines on Independent Study.
Locally Developed Courses
Rockway’s Grades 9, 10 and 12 Religious Studies courses are locally developed courses which have been granted Ministry of Education approval for the purpose of awarding credit.